Sales Contract Administrator
Company: Wilmot Modular Structures Inc.
Location: White Marsh
Posted on: October 12, 2024
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Job Description:
Sales Contract Administrator--Department: Office
Administration--Job Overview:--The Sales Contract Administrator
will support the Customer Service /Process Improvement director in
processing sales projects initiated by the Sales and Major Projects
departments. This role requires an understanding of contract
language, including terms and conditions, and involves reviewing
sales contracts from construction companies and internal documents
with a legal perspective. Additionally, this position handles
invoicing, collections, and ensures the smooth transition of
projects from receipt of the contract to the collection of sale
invoices. Strong time management, urgency, and attention to detail
are critical for success in this role.--Key
Responsibilities:--Review and analyze sales contracts from
construction companies to ensure compliance with company policies,
risk mitigation, and alignment with legal and contractual
requirements.--Assist in the preparation and review of internal
contract documents to ensure they meet legal standards and company
protocols.--Collaborate with internal legal teams and senior
management when necessary to address contract discrepancies or
complex terms.--Assist the Sales department in creating
comprehensive sales packets, including agreements, specifications,
and other relevant documents.--Maintain project records and update
Salesforce by converting quotes to orders, converting orders to
contracts, and creating purchase orders for factories.--Enter all
cost information into Salesforce product line items and ensure
accurate tracking.--Manage project folders and maintain clear
documentation, including collecting offline dates and serial
numbers from factories.--Coordinate with outside insurance agencies
to acquire site-specific insurance documents.--Support Project
Management by gathering quotes from subcontractors, issuing
purchase orders, and processing change orders.--Oversee billing
procedures and follow up on payments after the scope of work has
been completed.--Maintain working relationships with the Sales
Director, Project Management, Dispatch, and Billing teams to ensure
smooth workflow.--Document meeting minutes during project update
meetings and manage project timelines.--Meet deadlines and
prioritize tasks effectively to ensure prompt resolution of
contract and project issues.--Achieve set departmental Key
Performance Indicators (KPIs) and maintain compliance with company
policies and core values.--Effectively utilize Salesforce to manage
contract amendments, document outreach efforts, and track project
status.--Provide backup support for the Senior Contract
Administrator when necessary.--Qualifications:--Bachelor's degree
in Business Management, Business Administration, Project
Management, or related field, or equivalent work experience.--1-3
years of experience in contract management or project management,
with exposure to legal review of contracts, preferably in the
construction or modular industry.--Strong understanding of
contractual language, including terms and conditions, and the
ability to review documents from a legal perspective.--Excellent
time management skills with a strong sense of urgency to meet
deadlines and handle multiple priorities efficiently.--Meticulous
attention to detail, especially in reviewing and managing
contracts, invoices, and project documentation.--Proficient in
Salesforce or other Customer Relationship Management (CRM)
software.--Familiarity with Microsoft Office Suite, particularly
Word, Excel, and Outlook.--Strong communication skills to interact
with internal teams, customers, and stakeholders via email, phone,
and in person.--Highly organized, detail-oriented, and capable of
managing multiple tasks and projects simultaneously.--Experience in
reading, interpreting, and analyzing contracts from a legal and
business standpoint.--Powered by
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Keywords: Wilmot Modular Structures Inc., Reading , Sales Contract Administrator, Sales , White Marsh, Pennsylvania
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